Privacy Statement
Chapters in this topic
- Introduction
- Why we use your personal information
- How the law allows us to use your personal information
- What you can do with your information
- Who we share your information with
- How long we keep your personal information
- How we protect your information
- Your rights
- More advice
- Cookies and how you use this website
- Coronavirus
- Prevention and Detection of Crime - Fraud
Introduction
Swale Borough Council (“SBC”) is committed to protecting your privacy when you use our services.
The Privacy Notice below explains how we use information about you and how we protect your privacy.
Details about who your information will be shared with and why varies from department to department, so for detailed information contact the department that will be using your information/the department that you have given your information to.
We have a Data Protection Officer who makes sure we respect your rights and follow the law. If you have any concerns or questions about how we look after your personal information, please contact the Data Protection Officer at DataProtectionOfficer@swale.gov.uk.
You can download the privacy policy for Electoral Services (PDF 89KB)
Use of Artificial Intelligence (AI)
The Council may use approved Artificial Intelligence (AI) tools, such as Microsoft Copilot, to support staff in carrying out administrative tasks, drafting communications, and improving service delivery. AI tools are used to assist staff and are not used to make decisions about individuals or to process personal data for purposes beyond those for which it was originally collected. All outputs generated using AI tools are reviewed and approved by appropriately trained staff.
The Council does not deliberately input personal data into unapproved AI tools. Where AI functionality is used within approved systems, such as email or document management, limited personal data may be accessed as part of normal system operation.
The Council uses AI in a transparent and accountable manner, in line with its policies and legal obligations. The Council remains responsible for all personal data processing.
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